As per Relevance of the word position, we have this rfc below:
Network Working Group J.
Request for Comments: 2282 eList eXpress
BCP: 10 February 1998
Obsoletes: 2027
Category: Best Current
IAB and IESG Selection, Confirmation, and Recall Process
Operation of the Nominating and Recall
Status of this
This document specifies an Internet Best Current Practices for
Internet Community, and requests discussion and suggestions
improvements. Distribution of this memo is unlimited
Copyright
Copyright (C) The Internet Society (1998). All Rights Reserved
The process by which the members of the IAB and IESG are selected
confirmed, and recalled is specified. The evolution of the
has relied principally on oral tradition as a means by which
lessons learned could be passed on to successive committees.
document is a self-consistent, organized compilation of the
as it is known today
Table of
1 Introduction ................................................. 1
2 General ...................................................... 2
3 Nominating Committee Selection ............................... 6
4 Nominating Committee Operation ............................... 7
5 Member Recall ................................................ 11
6 Changes From RFC2027 ......................................... 12
7 Security Considerations ...................................... 13
8 Editor's Address ............................................. 13
9 Full Copyright Statement ..................................... 14
1.
This document supercedes RFC2027, the first complete specification
the process by which members of the IAB and IESG are selected
confirmed, and recalled. Prior to that time, a single paragraph
RFC1602 is the extent to which the process had been
recorded
Galvin Best Current Practice [Page 1]
RFC 2282 IAB and IESG Selection February 1998
This revision is based on the experience of the 1996
Committee, the first committee to operate according to RFC2027.
following two assumptions of that specification are also true
this revision
(1) The Internet Research Task Force (IRTF) and Internet
Steering Group (IRSG) are not a part of the process
here
(2) The organization (and re-organization) of the IESG is not
part of the process described here
The time frames specified here use IETF meetings as a frame
reference. The time frames assume that the IETF meets at least
per year with that meeting occurring during the North American
time, i.e., the IETF meets at least on or about March of each year
The remainder of this document is divided into four major topics
follows
This a set of rules and constraints that apply to the
and confirmation process as a whole
Nominating Committee
This is the process by which volunteers from the IETF
are recognized to serve on the committee that
candidates to serve on the IESG and IAB
Nominating Committee
This is the set of principles, rules, and constraints that
the activities of the nominating committee, including
confirmation process
Member
This is the process by which the behavior of a sitting member
the IESG or IAB may be questioned, perhaps resulting in
removal of the sitting member
A final section describes how this document differs from
predecessor: RFC2027.
2.
The following set of rules apply to the selection and
process as a whole. If necessary, a paragraph discussing
interpretation of each rule is included
Galvin Best Current Practice [Page 2]
RFC 2282 IAB and IESG Selection February 1998
(1) The principal functions of the nominating committee are
review the open IESG and IAB positions and to either
its incumbent or recruit a superior candidate
The nominating committee does not select the open positions
be reviewed; it is instructed as to which positions to review
At a minimum, the nominating committee will be given the
of the position to be reviewed. The nominating committee may
given a desirable set of qualifications for the
nominated to fill each position
Incumbents must notify the nominating committee if they do
wish to be nominated
The nominating committee does not confirm its candidates;
presents its candidates to the appropriate confirming body
indicated below
(2) The annual selection and confirmation process is expected
be completed within 3 months
The annual selection and confirmation process is expected to
completed one month prior to the friday of the week before
Spring IETF. It is expected to begin 4 months prior to
friday of the week before the Spring IETF
(3) One-half of each of the then current IESG and IAB positions
selected to be reviewed each year
The intent of this rule to ensure the review of
one-half of each of the sitting IESG and IAB members each year
It is recognized that circumstances may exist that will
the nominating committee to review more or less than one-half
the current positions, e.g., if the IESG or IAB have re
organized prior to this process and created new positions, or
there are an odd number current positions
(4) Confirmed candidates are expected to serve at least a 2
term
The intent of this rule is to ensure that members of the
and IAB serve the number of years that best facilitates
review of one-half of the members each year
It is consistent with this rule for the nominating committee
choose one or more of the currently open positions to which
may assign a term greater than 2 years in order to ensure
Galvin Best Current Practice [Page 3]
RFC 2282 IAB and IESG Selection February 1998
ideal application of this rule in the future
It is consistent with this rule for the nominating committee
choose one or more of the currently open positions that
responsibilities with other positions (both those being
and those sitting) to which it may assign a term greater than 2
years to ensure that all such members will not be reviewed
the same time
All member terms begin and end during the Spring IETF
corresponding to the end of the term for which they
confirmed. Normally, the confirmed candidate's term begins
the currently sitting member's term ends on the last day of
meeting. A term may begin or end no sooner than the first
of the meeeting as determined by the mutual agreement of
currently sitting member and the confirmed candidate
(5) Mid-term vacancies are filled by the same rules as
here with four qualifications. First, the most
constituted nominating committee is reconvened to nominate
candidate to fill the vacancy. Second, the selection
confirmation process is expected to be completed within 1
month, with all other time periods otherwise
prorated accordingly. Third, the confirming body has
weeks from the day it is notified of a candidate to reject
candidate, otherwise the candidate is assumed to have
confirmed. Fourth, the term of the confirmed candidate
be either
a. the remainder of the term of the open position if that
is not less than one year
b. the remainder of the term of the open position plus the next 2
year term if that remainder is less than one year
(6) All deliberations and supporting information that relates
specific nominees, candidates, and confirmed candidates
confidential
The nominating committee and confirming body members will
exposed to confidential information as a result of
deliberations, their interactions with those they consult,
from those who provide requested supporting information.
members and all other participants are expected to handle
information in a manner consistent with its sensitivity
Galvin Best Current Practice [Page 4]
RFC 2282 IAB and IESG Selection February 1998
(7) Unless otherwise specified, the advise and consent model
used throughout the process. This model is characterized
follows
a. The IETF Executive Director advises the nominating committee
the IESG and IAB positions to be reviewed
b. The nominating committee selects candidates and advises
confirming bodies of them
c. The sitting IAB members review the IESG candidates,
to some, all, or none
If all of the candidates are confirmed, the job of
nominating committee with respect to reviewing the open
positions is considered complete. If some or none of
candidates are confirmed, the nominating committee
reconvene to select alternate candidates for the
candidates. Any additional time required by the
committee should not exceed its maximum time allotment
d. The Internet Society Board of Trustees reviews the
candidates, consenting to some, all, or none
If all of the candidates are confirmed, the job of
nominating committee with respect to reviewing the open
positions is considered complete. If some or none of
candidates are confirmed, the nominating committee
reconvene to select alternate candidates for the
candidates. Any additional time required by the
committee should not exceed its maximum time allotment
e. The confirming bodies decide their consent according to
mechanism of their own choosing, which must ensure that at
one-half of the sitting members agree with the decision
At least one-half of the sitting members of the
bodies must agree to either confirm or reject each
nominee. The agreement must be decided within a
timeframe. The agreement may be decided by conducting a
vote, by asserting consensus based on informal
(email), or by whatever mechanism is used to conduct the
business of the confirming body
Galvin Best Current Practice [Page 5]
RFC 2282 IAB and IESG Selection February 1998
3. Nominating Committee
The following set of rules apply to the creation of the
committee and the selection of its members
(1) The committee is comprised of at least a non-voting Chair, 10
voting volunteers, and 3 non-voting liaisons
A Chair is permitted to invite additional non-voting advisors
participate in some or all of the deliberations of
committee
(2) The Internet Society President appoints the non-voting Chair
who must meet the usual requirements for membership in
nominating committee
The nominating committee Chair must agree to invest the
necessary to complete the duties of the nominating committee
to perform in the best interests of the IETF community
the performance of those duties
(3) The Chair obtains the list of IESG and IAB positions to
reviewed and publishes it along with a solicitation for
of volunteers from the IETF community willing to serve on
nominating committee
The list of open positions is published with the solicitation
facilitate community members choosing between volunteering
an open position and volunteering for the nominating committee
The list and solicitation must be publicized using at least
same mechanism used by the IETF secretariat for
announcements
(4) Members of the IETF community must have attended at least 2
the last 3 IETF meetings in order to volunteer
(5) Internet Society Board of Trustees, sitting members of
IAB, and sitting members of the IESG may not volunteer
(6) The Chair announces the pool of volunteers from which the 10
voting volunteers will be randomly selected
The announcement must be made using at least the same
used by the IETF secretariat for its announcements
Galvin Best Current Practice [Page 6]
RFC 2282 IAB and IESG Selection February 1998
(7) The Chair randomly selects the 10 voting voluteers from
pool of names of volunteers using a method that can
independently verified to be unbiased and fair
A method is fair if each eligible volunteer is equally likely
be selected. A method is unbiased if no one can influence
outcome
The method must include an announcement of an enumerated list
the pool of names together with the specific algorithm for
names will be chosen from the list. The output of the
algorithm must depend on random data whose value is not known
the time the list and algorithm are announced
One possible method is to compute the MD5 hash of future
lottery numbers and use the result to select names from
list
All announcements must be made using at least the mechanism
by the IETF secretariat for its announcements
(8) The sitting IAB and IESG members each appoint a non-
liaison to the nominating committee from their
membership who are not sitting in an open position
(9) The Chair of the prior year's nominating committee serves as
non-voting liaison
The prior year's Chair may designate an alternate voting
from the prior year's committee if the Chair is unavailable.
the prior year's Chair is unavailable and is unable or
to make such a designation in a timely fashion, the Chair of
current committee may do so
(10) The Chair may solicit additional non-voting liaisons
other organizations, who must meet the usual requirements
membership in the nominating committee
4. Nominating Committee
The following rules apply to the operation of the
committee. If necessary, a paragraph discussing the
of each rule is included
The rules are organized approximately in the order in which
would be invoked
Galvin Best Current Practice [Page 7]
RFC 2282 IAB and IESG Selection February 1998
The term nominee refers to an individual under consideration by
nominating committee. The term candidate refers to a nominee
has been selected by the nominating committee to be considered
confirmation by a confirming body. A confirmed candidate is
candidate that has been reviewed and approved by a confirming body
(1) All rules and special circumstances not otherwise
are at the discretion of the Chair
Exceptional circumstances will occasionally arise during
normal operation of the nominating committee. This rule
intended to foster the continued forward progress of
committee. All members of the committee should consider
the exception is worthy of mention in the next revision of
document and followup accordingly
(2) The Chair must establish and publicize milestones, which
include at least a call for nominations
There is a defined time period during which the selection
confirmation process must be completed. The Chair
establish a set of milestones which, if met in a timely fashion
will result in the completion of the process on time. The
should allow time for iterating the activities of the
if one or more candidates is not confirmed
The milestones must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
(3) The Chair must establish a voting mechanism
The committee must be able to objectively determine when
decision has been made during its deliberations. The
for determining closure must be established and known to
members of the nominating committee
(4) At least a quorum of committee members must participate in
vote. A quorum is comprised of at least 7 voting members
(5) The Chair may establish a process by which a member of
nominating committee may be recalled
The process, if established, must be agreed to by a 3/4
of the members of the nominating committee, including the non
voting members since they would be subject to the same process
(6) All members of the nominating committee may participate in
deliberations
Galvin Best Current Practice [Page 8]
RFC 2282 IAB and IESG Selection February 1998
The emphasis of this rule is that no member, whether voting
non-voting, can be explicitly excluded from any deliberation
However, a member may individually choose not to participate
a deliberation
(7) The Chair announces the open positions to be reviewed and
call for nominees
The call for nominees must include a request for
regarding the past performance of incumbents, which will
considered during the deliberations of the nominating committee
The announcements must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
(8) Any member of the IETF community may nominate any member
the IETF community for any open position
A self-nomination is permitted
(9) Nominating committee members must not be nominees
To be a nominee is to enter the process of being selected as
candidate and confirmed. Nominating committee members are
eligible to be considered for filling any open position
(10) Members of the IETF community who were recalled from any
or IAB position during the previous two years must not
nominees
(11) The nominating committee selects candidates based on
understanding of the IETF community's consensus of
qualifications required to fill the open positions
The intent of this rule is to ensure that the
committee consults with a broad base of the IETF community
input to its deliberations
The consultations are permitted to include a slate of nominees
if all parties to the consultation agree to observe
and reasonable rules of confidentiality
A broad base of the community should include the
members of the IAB and IESG, especially sitting members
share responsibilities with open positions, e.g., co-
Directors
Galvin Best Current Practice [Page 9]
RFC 2282 IAB and IESG Selection February 1998
(12) Nominees should be advised that they are being considered
must consent to their nomination prior to being confirmed
The nominating committee should help nominees
justification to their employers
A nominee's consent must be written (email is acceptable)
include a commitment to provide the resources necessary to
the open position and an assurance that the nominee will
the duties of the position for which they are being
in the best interests of the IETF community
(13) The nominating committee advises the confirming bodies
their candidates, specifying a single candidate for each
position and a testament as to how each candidate meets
qualifications of an open position
The testament may include a brief resume of the candidate and
summary of the deliberations of the nominating committee
(14) With respect to any action to be taken in the context
notifying and announcing confirmed candidates, and
rejected nominees and candidates, the action must be
according to all of the rules specified below prior to
execution
a. Up until a candidate is confirmed, the identity of the
must be kept confidential
b. The identity of all nominees must be kept confidential (
that the nominee may publicize their intentions).
c. Rejected nominees may be notified as soon as they are rejected
d. Rejected candidates may be notified as soon as they
rejected
e. Rejected nominees and candidates must be notified prior
announcing confirmed candidates
f. Confirmed candidates may be notified and announced as soon
they are confirmed
It is consistent with these rules for a nominee to never know
they were a candidate or not
Galvin Best Current Practice [Page 10]
RFC 2282 IAB and IESG Selection February 1998
It is consistent with these rules for some nominees to
rejected early in the process and for some nominees to be
as alternates in case a candidate is rejected by a
body. In the matter of whether a confirmed candidate was
first choice or an alternate, that information need not ever
disclosed and, in fact, probably never should be
It is consistent with these rules for confirmed candidates to
notified and announced as quickly as possible instead
requiring all confirmed candidates to wait until all
positions have been reviewed
When consulting with individual members of the IETF community
if all parties to the consultation agree to observe
and reasonable rules of confidentiality the consultations
permitted to include a slate of nominees
The announcements must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
5. Member
The following rules apply to the recall process. If necessary,
paragraph discussing the interpretation of each rule is included
(1) Anyone may request the recall of any sitting IAB or
member, at any time, upon written (email is acceptable
request with justification to the Internet Society President
(2) Internet Society President shall appoint a Recall
Chair
The Internet Society President must not evaluate the
request. It is explicitly the responsibility of the
community to evaluate the behavior of its leaders
(3) The recall committee is created according to the same rules
is the nominating committee with the qualifications that
person being investigated and the person requesting the
must not be a member of the recall committee in any capacity
(4) The recall committee operates according to the same rules
the nominating committee with the qualification that there
no confirmation process
(5) The recall committee investigates the circumstances of
justification for the recall and votes on its findings
Galvin Best Current Practice [Page 11]
RFC 2282 IAB and IESG Selection February 1998
The investigation must include at least both an opportunity
the member being recalled to present a written statement
consultation with third parties
(6) A 3/4 majority of the members who vote on the question
required for a recall
(7) If a sitting member is recalled the open position is to
filled according to the mid-term vacancy rules
6. Changes From RFC2027
(1) In order to foster better communication between
committees from one year to the next the Chair of each year'
committee has been added as a non-voting liaison of the
year's committee
(2) In order to confirm the eligibility of each volunteer in
pool of names from which nominating committee members
chosen the Chair must announce the list prior to the
selection
(3) In order to confirm the random selection process used
select voting nominating committee members the Chair
announce the fair and unbiased method used in advance of
execution
(4) Some guidance was added to ensure that the
committee consults with a broad base of the IETF community
(5) Some guidance was added to ensure that the
committee understands that it may name prospective
when consulting with individual members of the IETF community
(6) Some guidance was added to ensure that the
committee understands that it is responsible for ensuring
an appropriate set of one-half of each of the IESG and
positions are reviewed each year
Galvin Best Current Practice [Page 12]
RFC 2282 IAB and IESG Selection February 1998
7. Security
Any selection, confirmation, or recall process necessarily
investigation into the qualifications and activities of
candidates. The investigation may reveal confidential or
private information about candidates to those participating in
process. Each person who participates in any aspect of the
has a responsibility to maintain the confidentiality of any and
information not explicitly identified as suitable for
dissemination
8. Editor's
James M.
eList eXpress
PO Box 220
Glenwood, MD, 21738
EMail: galvin@elistx.
Galvin Best Current Practice [Page 13]
RFC 2282 IAB and IESG Selection February 1998
9. Full Copyright
Copyright (C) The Internet Society (1998). All Rights Reserved
This document and translations of it may be copied and furnished
others, and derivative works that comment on or otherwise explain
or assist in its implementation may be prepared, copied,
and distributed, in whole or in part, without restriction of
kind, provided that the above copyright notice and this paragraph
included on all such copies and derivative works. However,
document itself may not be modified in any way, such as by
the copyright notice or references to the Internet Society or
Internet organizations, except as needed for the purpose
developing Internet standards in which case the procedures
copyrights defined in the Internet Standards process must
followed, or as required to translate it into languages other
English
The limited permissions granted above are perpetual and will not
revoked by the Internet Society or its successors or assigns
This document and the information contained herein is provided on
"AS IS" basis and THE INTERNET SOCIETY AND THE INTERNET
TASK FORCE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED,
BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE
HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
Galvin Best Current Practice [Page 14]
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