As per Relevance of the word selection, we have this rfc below:
Network Working Group J.
Request for Comments: 2727 eList eXpress
BCP: 10 February 2000
Obsoletes: 2282
Category: Best Current
IAB and IESG Selection, Confirmation, and Recall Process
Operation of the Nominating and Recall
Status of this
This document specifies an Internet Best Current Practices for
Internet Community, and requests discussion and suggestions
improvements. Distribution of this memo is unlimited
Copyright
Copyright (C) The Internet Society (2000). All Rights Reserved
The process by which the members of the IAB and IESG are selected
confirmed, and recalled is specified. This document is a self
consistent, organized compilation of the process as it was known
the time of publication
Table of
1 Introduction ................................................. 1
2 General ...................................................... 2
3 Nominating Committee Selection ............................... 6
4 Nominating Committee Operation ............................... 8
5 Member Recall ................................................ 11
6 Changes From RFC2282 ......................................... 12
7 Acknowledgements ............................................. 13
8 Security Considerations ...................................... 14
9 References ................................................... 14
10 Editor's Address ............................................ 14
11 Full Copyright Statement .................................... 15
1.
This document is a revision of and supercedes RFC2282. It is
complete specification of the process by which members of the IAB
IESG are selected, confirmed, and recalled as of the date of
approval. However, these procedures are subject to change and
change takes effect immediately upon its approval, regardless
Galvin Best Current Practice [Page 1]
RFC 2727 IAB and IESG Selection February 2000
whether this document has yet been revised
The following two assumptions continue to be true of
specification
(1) The Internet Research Task Force (IRTF) and Internet
Steering Group (IRSG) are not a part of the process
here
(2) The organization (and re-organization) of the IESG is not a
of the process described here
The time frames specified here use IETF meetings as a frame
reference. The time frames assume that the IETF meets at least
per calendar year. This document specifies time frames relative
the first IETF of the calendar year, or simply "First IETF".
The remainder of this document is divided into four major topics
follows
General This a set of rules and constraints that apply to
selection and confirmation process as a whole
Nominating Committee Selection This is the process by
volunteers from the IETF community are recognized to serve
the committee that nominates candidates to serve on the IESG
IAB
Nominating Committee Operation This is the set of principles, rules
and constraints that guide the activities of the
committee, including the confirmation process
Member Recall This is the process by which the behavior of a
member of the IESG or IAB may be questioned, perhaps
in the removal of the sitting member
A final section describes how this document differs from
predecessor: RFC2282.
2.
The following set of rules apply to the selection and
process as a whole. If necessary, a paragraph discussing
interpretation of each rule is included
(1) The principal functions of the nominating committee are
review the open IESG and IAB positions and to either
its incumbent or recruit a superior candidate
Galvin Best Current Practice [Page 2]
RFC 2727 IAB and IESG Selection February 2000
The nominating committee does not select the open positions to
reviewed; it is instructed as to which positions to review
At a minimum, the nominating committee will be given the title
the position to be reviewed. The nominating committee may
given a desirable set of qualifications for the
nominated to fill each position
Incumbents must notify the nominating committee if they do
wish to be nominated
The nominating committee does not confirm its candidates;
presents its candidates to the appropriate confirming body
indicated below
(2) The annual selection and confirmation process is expected to
completed within 3 months
The annual selection and confirmation process is expected to
completed one month prior to the friday of the week before
First IETF. It is expected to begin 4 months prior to the
of the week before the First IETF
(3) One-half of each of the then current IESG and IAB positions
selected to be reviewed each year
The intent of this rule to ensure the review of
one-half of each of the sitting IESG and IAB members each year
It is recognized that circumstances may exist that will
the nominating committee to review more or less than one-half
the current positions, e.g., if the IESG or IAB have re-
prior to this process and created new positions, or if there
an odd number of current positions
(4) Confirmed candidates are expected to serve at least a 2
term
The intent of this rule is to ensure that members of the IESG
IAB serve the number of years that best facilitates the review
one-half of the members each year
It is consistent with this rule for the nominating committee
choose one or more of the currently open positions to which it
assign a term greater than 2 years in order to ensure the
application of this rule in the future
Galvin Best Current Practice [Page 3]
RFC 2727 IAB and IESG Selection February 2000
It is consistent with this rule for the nominating committee
choose one or more of the currently open positions that
responsibilities with other positions (both those being
and those sitting) to which it may assign a term greater than 2
years to ensure that all such members will not be reviewed at
same time
All sitting member terms end during the First IETF
corresponding to the end of the term for which they
confirmed. All confirmed candidate terms begin during the
IETF meeting corresponding to the beginning of the term for
they were confirmed. Normally, the confirmed candidate's
begins when the currently sitting member's term ends on the
day of the meeting. A term may begin or end no sooner than
first day of the meeting and no later than the last day of
meeting as determined by the mutual agreement of the
sitting member and the confirmed candidate. The
candidate's term may overlap the sitting member's term during
meeting as determined by their mutual agreement
(5) Mid-term vacancies are filled by the same rules as
here with four qualifications. First, the most
constituted nominating committee is reconvened to nominate
candidate to fill the vacancy. Second, the selection
confirmation process is expected to be completed within 1 month
with all other time periods otherwise unspecified
accordingly. Third, the confirming body has two weeks from
day it is notified of a candidate to reject the candidate
otherwise the candidate is assumed to have been confirmed
Fourth, the term of the confirmed candidate will be either
a. the remainder of the term of the open position if that
is not less than one year
b. the remainder of the term of the open position plus the next 2
year term if that remainder is less than one year
(6) All deliberations and supporting information that relates
specific nominees, candidates, and confirmed candidates
confidential
The nominating committee and confirming body members will
exposed to confidential information as a result of
deliberations, their interactions with those they consult,
from those who provide requested supporting information.
members and all other participants are expected to handle
information in a manner consistent with its sensitivity
Galvin Best Current Practice [Page 4]
RFC 2727 IAB and IESG Selection February 2000
It is consistent with this rule for current nominating
members who have served on prior nominating committees to
the current committee on deliberations and results of the
committee, as necessary and appropriate
(7) Unless otherwise specified, the advise and consent model is
throughout the process. This model is characterized as follows
a. The IETF Executive Director advises the nominating committee
the IESG and IAB positions to be reviewed
b. The nominating committee selects candidates and advises
confirming bodies of them
c. The sitting IAB members review the IESG candidates, consenting
some, all, or none
If all of the candidates are confirmed, the job of the
committee with respect to reviewing the open IESG positions
considered complete. If some or none of the candidates
confirmed, the nominating committee must reconvene to
alternate candidates for the rejected candidates. Any
time required by the nominating committee should not exceed
maximum time allotment
d. The Internet Society Board of Trustees reviews the IAB candidates
consenting to some, all, or none
If all of the candidates are confirmed, the job of the
committee with respect to reviewing the open IAB positions
considered complete. If some or none of the candidates
confirmed, the nominating committee must reconvene to
alternate candidates for the rejected candidates. Any
time required by the nominating committee should not exceed
maximum time allotment
e. The confirming bodies decide their consent according to
mechanism of their own choosing, which must ensure that at
one-half of the sitting members agree with the decision
At least one-half of the sitting members of the confirming
must agree to either confirm or reject each individual nominee
The agreement must be decided within a reasonable timeframe.
agreement may be decided by conducting a formal vote, by
consensus based on informal exchanges (email), or by
mechanism is used to conduct the normal business of the
body
Galvin Best Current Practice [Page 5]
RFC 2727 IAB and IESG Selection February 2000
3. Nominating Committee
The following set of rules apply to the creation of the
committee and the selection of its members
(1) The committee comprises at least a non-voting Chair, 10
volunteers, and 3 non-voting liaisons
Any committee member may propose the addition of a non-
advisor to participate in some or all of the deliberations of
committee. The addition must be approved by both the voting
non-voting members of the committee according to its
voting mechanism. Advisors participate as individuals
Any committee member may propose the addition of a non-
liaison from other unrepresented organizations to participate
some or all of the deliberations of the committee. The
must be approved by both the voting and non-voting members of
committee according to its established voting mechanism.
participate as representatives of their respective organizations
Advisors and liaisons must meet the usual requirements
membership in the nominating committee. In the case of
the requirements apply to the organization not to the individual
(2) The Internet Society President appoints the non-voting Chair
who must meet the usual requirements for membership in
nominating committee
The nominating committee Chair must agree to invest the
necessary to ensure that the nominating committee completes
assigned duties and to perform in the best interests of the
community in that role
(3) The Chair obtains the list of IESG and IAB positions to
reviewed and publishes it along with a solicitation for names
volunteers from the IETF community willing to serve on
nominating committee
The list of open positions is published with the solicitation
facilitate community members choosing between volunteering for
open position and volunteering for the nominating committee
The list and solicitation must be publicized using at least
same mechanism used by the IETF secretariat for its announcements
(4) Members of the IETF community must have attended at least 2
the last 3 IETF meetings in order to volunteer
Galvin Best Current Practice [Page 6]
RFC 2727 IAB and IESG Selection February 2000
(5) Internet Society Board of Trustees, sitting members of the IAB
and sitting members of the IESG may not volunteer
(6) The Chair announces the pool of volunteers from which the 10
voting volunteers will be randomly selected
The announcement must be made using at least the same
used by the IETF secretariat for its announcements
(7) The Chair randomly selects the 10 voting volunteers from
pool of names of volunteers using a method that can
independently verified to be unbiased and fair
A method is fair if each eligible volunteer is equally likely
be selected. A method is unbiased if no one can influence
outcome in favor of a specific outcome
The method must include an announcement of an enumerated list
the pool of names together with the specific algorithm for
names will be chosen from the list. The output of the
algorithm must depend on random data whose value is not known
the time the list and algorithm are announced
One possible method is described in [1].
All announcements must be made using at least the mechanism
by the IETF secretariat for its announcements
(8) The sitting IAB and IESG members each appoint a non-
liaison to the nominating committee from their
membership who are not sitting in an open position
(9) The Chair of the prior year's nominating committee serves as
non-voting liaison
The prior year's Chair may select a designee from a pool
of the voting members of the prior year's committee and all
Chairs if the Chair is unavailable. If the prior year's Chair
unavailable and is unable or unwilling to make such a
in a timely fashion, the Chair of the current committee may do so
Selecting a prior year's committee member as the designee
the experience of the prior year's deliberations to be
available to the current committee. Selecting an earlier
year Chair as the designee permits the experience of being a
as well as that Chair's committee deliberations to be
available to the current committee
Galvin Best Current Practice [Page 7]
RFC 2727 IAB and IESG Selection February 2000
4. Nominating Committee
The following rules apply to the operation of the
committee. If necessary, a paragraph discussing the
of each rule is included
The rules are organized approximately in the order in which
would be invoked
The term nominee refers to an individual under consideration by
nominating committee. The term candidate refers to a nominee
has been selected by the nominating committee to be considered
confirmation by a confirming body. A confirmed candidate is
candidate that has been reviewed and approved by a confirming body
(1) All rules and special circumstances not otherwise specified
at the discretion of the committee
Exceptional circumstances will occasionally arise during
normal operation of the nominating committee. This rule
intended to foster the continued forward progress of
committee
Any member of the committee may propose a rule for adoption by
committee. The rule must be approved by both the voting and non
voting members of the committee according to its
voting mechanism
All members of the committee should consider whether the
is worthy of mention in the next revision of this document
followup accordingly
(2) The Chair must establish and publicize milestones, which
include at least a call for nominations
There is a defined time period during which the selection
confirmation process must be completed. The Chair must
a set of milestones which, if met in a timely fashion, will
in the completion of the process on time. The Chair should
time for iterating the activities of the committee if one or
candidates is not confirmed
The milestones must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
Galvin Best Current Practice [Page 8]
RFC 2727 IAB and IESG Selection February 2000
(3) The Chair must establish a voting mechanism
The committee must be able to objectively determine when
decision has been made during its deliberations. The criteria
determining closure must be established and known to all
of the nominating committee
(4) At least a quorum of committee members must participate in
vote. A quorum comprises at least 7 voting members
(5) The Chair may establish a process by which a member of
nominating committee may be recalled
The process, if established, must be agreed to by a 3/4
of the members of the nominating committee, including the non
voting members since they would be subject to the same process
(6) All members of the nominating committee may participate in
deliberations
The emphasis of this rule is that no member, whether voting
non-voting, can be explicitly excluded from any deliberation
However, a member may individually choose not to participate in
deliberation
(7) The Chair announces the open positions to be reviewed and
call for nominees
The call for nominees must include a request for
regarding the past performance of incumbents, which will
considered during the deliberations of the nominating committee
The announcements must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
(8) Any member of the IETF community may nominate any member of
IETF community for any open position
A self-nomination is permitted
(9) Nominating committee members must not be nominees
To be a nominee is to enter the process of being selected as
candidate and confirmed. Nominating committee members are
eligible to be considered for filling any open position.
become ineligible as soon as their role is announced to the
community and they remain ineligible for the duration of
nominating committee's term
Galvin Best Current Practice [Page 9]
RFC 2727 IAB and IESG Selection February 2000
(10) Members of the IETF community who were recalled from any IESG
IAB position during the previous two years must not be nominees
(11) The nominating committee selects candidates based on
understanding of the IETF community's consensus of
qualifications required to fill the open positions
The intent of this rule is to ensure that the nominating
consults with a broad base of the IETF community for input to
deliberations
The consultations are permitted to include a slate of nominees,
all parties to the consultation agree to observe customary
reasonable rules of confidentiality
A broad base of the community should include the existing
of the IAB and IESG, especially sitting members who
responsibilities with open positions, e.g., co-Area Directors
(12) Nominees should be advised that they are being considered
must consent to their nomination prior to being confirmed
The nominating committee should help nominees
justification to their employers
A nominee's consent must be written (email is acceptable)
include a commitment to provide the resources necessary to
the open position and an assurance that the nominee will
the duties of the position for which they are being considered
the best interests of the IETF community
(13) The nominating committee advises the confirming bodies of
candidates, specifying a single candidate for each open
and a testament as to how each candidate meets
qualifications of an open position
The testament may include a brief resume of the candidate and
summary of the deliberations of the nominating committee
(14) With respect to any action to be taken in the context
notifying and announcing confirmed candidates, and
rejected nominees and candidates, the action must be
according to all of the rules specified below prior to
execution
Galvin Best Current Practice [Page 10]
RFC 2727 IAB and IESG Selection February 2000
a. Up until a candidate is confirmed, the identity of the
must be kept confidential
b. The identity of all nominees must be kept confidential (
that the nominee may publicize their intentions).
c. Rejected nominees may be notified as soon as they are rejected
d. Rejected candidates may be notified as soon as they are rejected
e. Rejected nominees and candidates must be notified prior
announcing confirmed candidates
f. Confirmed candidates may be notified and announced as soon as
are confirmed
It is consistent with these rules for a nominee to never know
they were a candidate or not
It is consistent with these rules for some nominees to be
early in the process and for some nominees to be kept
alternates in case a candidate is rejected by a confirming body
In the matter of whether a confirmed candidate was a first
or an alternate, that information need not ever be disclosed and
in fact, probably never should be
It is consistent with these rules for confirmed candidates to
notified and announced as quickly as possible instead of
all confirmed candidates to wait until all open positions
been reviewed
When consulting with individual members of the IETF community,
all parties to the consultation agree to observe customary
reasonable rules of confidentiality the consultations
permitted to include a slate of nominees
The announcements must be publicized using at least the
mechanism used by the IETF secretariat for its announcements
5. Member
The following rules apply to the recall process. If necessary,
paragraph discussing the interpretation of each rule is included
(1) Anyone may request the recall of any sitting IAB or IESG member
at any time, upon written (email is acceptable) request
justification to the Internet Society President
Galvin Best Current Practice [Page 11]
RFC 2727 IAB and IESG Selection February 2000
(2) Internet Society President shall appoint a Recall
Chair
The Internet Society President must not evaluate the
request. It is explicitly the responsibility of the
community to evaluate the behavior of its leaders
(3) The recall committee is created according to the same rules
is the nominating committee with the qualifications that
person being investigated and the person requesting the
must not be a member of the recall committee in any capacity
(4) The recall committee operates according to the same rules as
nominating committee with the qualification that there is
confirmation process
(5) The recall committee investigates the circumstances of
justification for the recall and votes on its findings
The investigation must include at least both an opportunity
the member being recalled to present a written statement
consultation with third parties
(6) A 3/4 majority of the members who vote on the question
required for a recall
(7) If a sitting member is recalled the open position is to
filled according to the mid-term vacancy rules
6. Changes From RFC2282
Editorial changes are not described here, only substantive changes
They are listed here in the order in which they appear in
document
(1) The frame of reference for timeframes was changed from
seasonal "Spring IETF" reference to the less geographic and
temporal "First IETF" reference
(2) The terms of the sitting members and their respective
candidates is explicitly permitted to overlap during the
IETF as determined by their mutual agreement
(3) Nominating committee members who have served on prior
are explicitly permitted to advise the current committee on
deliberations and results of the prior committee
Galvin Best Current Practice [Page 12]
RFC 2727 IAB and IESG Selection February 2000
(4) The role and opportunity for additional advisors and liaisons
the nominating committee was clarified
(5) A reference to a documented and accepted fair and
mechanism for randomly selecting nominating committee
from the pool of volunteers was added
(6) The option for the prior year's Chair to select a designee
serve as liaison to the current year's committee was
to ensure the Chair selected a non-voting liaison from a
composed of the prior year's voting members and all
committee Chairs
(7) The responsibility and authority for the activities of
nominating committee rests with the committee as a whole,
with the Chair. The operation of the committee was clarified
require changes in process and the handling of exceptions to
approved by the committee as a whole as opposed to being at
discretion of the Chair
(8) The rule that prevented nominating committee members from
eligible to be considered for any open position was clarified
explicitly state that the rule applies from the point in
that the committee membership is announced through the
term of the current committee
7.
There have been a number of people involved with the development
this document over the years. A great deal of credit goes to
first three Nominating Committee Chairs
1993 - Jeff
1994 - Fred
1995 - John
who had the pleasure of operating without the benefit of a
process. It was their fine work and oral tradition that became
first version of this document. Of course we can not overlook
bug discovery burden that each of the Chairs since the
publication have had to endure
Galvin Best Current Practice [Page 13]
RFC 2727 IAB and IESG Selection February 2000
1996 - Guy
1997 - Geoff
1998 - Mike St.
1999 - Donald
Of course the bulk of the credit goes to the members of the
Working Group, previously the POISED Working Group. The prose
would not be what it is were it not for the attentive and
review of its members. Specific acknowledgement must be extended
Scott Bradner and John Klensin, who have consistently contributed
the improvement of this document throughout its evolution
8. Security
Any selection, confirmation, or recall process necessarily
investigation into the qualifications and activities of
candidates. The investigation may reveal confidential or
private information about candidates to those participating in
process. Each person who participates in any aspect of the
has a responsibility to maintain the confidentiality of any and
information not explicitly identified as suitable for
dissemination
9.
[1] Eastlake, D., "Publicly Verifiable Nomcom Random Selection",
2777, February 2000.
10. Editor's
James M.
eList eXpress
607 Trixsam
Sykesville, MD 21784
EMail: galvin@elistx.
Galvin Best Current Practice [Page 14]
RFC 2727 IAB and IESG Selection February 2000
11. Full Copyright
Copyright (C) The Internet Society (2000). All Rights Reserved
This document and translations of it may be copied and furnished
others, and derivative works that comment on or otherwise explain
or assist in its implementation may be prepared, copied,
and distributed, in whole or in part, without restriction of
kind, provided that the above copyright notice and this paragraph
included on all such copies and derivative works. However,
document itself may not be modified in any way, such as by
the copyright notice or references to the Internet Society or
Internet organizations, except as needed for the purpose
developing Internet standards in which case the procedures
copyrights defined in the Internet Standards process must
followed, or as required to translate it into languages other
English
The limited permissions granted above are perpetual and will not
revoked by the Internet Society or its successors or assigns
This document and the information contained herein is provided on
"AS IS" basis and THE INTERNET SOCIETY AND THE INTERNET
TASK FORCE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED,
BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE
HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
Funding for the RFC Editor function is currently provided by
Internet Society
Galvin Best Current Practice [Page 15]
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